Monday 7 December 2009

Webropol brings Text Mining to its online survey software

We have some exciting news for you! As first in the world, Webropol brings Text Mining capabilities to online survey software. Working as part of the Webropol toolset, the Text Mining solution allows for analysis, classification and grouping of textual answers based on occurring themes, keywords and respondent background data. Thanks to this toolset organisations can now process and analyse unstructured survey data more quickly, thoroughly, and objectively than ever before.

”It is unfortunate how often one runs into situations where managers would like to ask customers for free feedback, but will not do so in the fear of having to read sheet after sheet of answers. The Text Mining solution opens up completely new ways to use unstructured data for business intelligence purposes when hours worth of manual work is done in minutes.”, says UK Country Manager Mukesh Bassi from Webropol.

By comparing textual answers based on other responses and on background data managers get an insight into how feedback, suggestions, and ideas vary depending on e.g. employee satisfaction or customer life cycle. This will also help organisations set up and fine-tune their numeric customer and employee metrics to measure the things that are the most relevant.

”The Text Mining solution suits excellently both short surveys, and more complex research, especially when you are asking respondents for their ideas, feedback, or advice. It is virtually impossible to collect all ideas unless you gather answers in free form”, Mukesh points out.

The Text Mining solution works as part of the Webropol survey software, but data can be brought for analysis from external sources as well.


More information:
Mr. Mukesh Bassi
UK Country Manager, Webropol
telephone +44 (0) 24 7632 3229
email: firstname.lastname@webropol.com

Wednesday 25 November 2009

Reach the world with viral surveys on Facebook

In our last blog post we discussed the possibilities of virally spread surveys in social media. After posting it we got some questions from people asking how they should go about to make the most of the fan pages they have on Facebook. For this we put together a video called ”Reach the world with viral surveys on Facebook”. Enjoy!









What’s the next step?
If you’re already using the Webropol survey software you can start sharing surveys on Facebook right away! Any survey created can be shared with fans and friends using the application. If you’re not using the Webropol survey software yet, you can start by making free and ad-free polls with the Facebook application.

Grab the application for free at http://apps.facebook.com/webropol

If you're interested in hearing more about the possibilities of virally spread Facebook surveys, don't hesitate to contact us! Also be sure to visit our Facebook fan page for more news and information!



Ps. If you for some reason cannot access the video above, it’s also available on Youtube.

Tuesday 3 November 2009

Online viral surveys on Facebook

OR: How you turn 200 fans into a million responses at zero cost

We’re very excited to present a solution that will change online surveys forever. The new Facebook application from Webropol allows for viral spreading of surveys. This means you can harness the force of social media for product development, idea generation, feedback, and virtually any other kind of surveys. The application will help you turn 200 respondents into a million responses – at virtually no cost!

To be honest with you, even we think it’s quite a bold statement to say that you can somehow turn 200 people into a million responses. That’s why we start this blog post by putting our money where our mouth is.

Let’s say you have a modest Facebook fan base of 200 people and you send out a message with an online survey link attached. A response rate of 25% you will get you 50 responses. However a good result this is, it’s not using nearly the full potential of social media nor nearly reaching all 300 million Facebook users. What if you could somehow reach the friends of the respondents and the friends of those, and the friends of those...?


The force of viral spread
The average user of Facebook has 130 friends. This where the WEBROPOL application begins: when a person responds to a survey, she can show it on her news feed for her friends to see. When you factor in that 130 friends of each of the fifty who responded see the survey, you reach an additional 6500 pair of eyes. And if just a modest 5% of those take the sur vey, you have 375 responses more. Once again, the friends of those who responded see the survey in the news feed and answer. At just three steps from the original respondents, you could have tens of thousands responses.

Online viral surveys on FacebookOnline viral surveys on Facebook

















Should your viral response rate hit as high as 20 per cent, you would get a staggering million answers with just three levels!


How does it work?
Using the WEBROPOL application is a no-brainer. You simply create a normal survey and paste its link into the application. Then you go to your Fan Page and send an update to fans. There you can even target the recipients based on location, age and gender. Just click ”send” and wait for the responses to drop in!


Free to use and no ads!
The WEBROPOL application is 100% ad-free: there are no annoying ads, no pop-ups and no intrusive messages. It’s also worth mentioning that no information is passed on to any 3rd party. The application is absolutely free to use and there are no separate licence fees or hidden charges.

If you you’re not using the Webropol online survey software yet, you can still create simple polls with the Facebook application. Then just click ”Polls” and send out a poll to your friends!

Try out the Facebook application right away!



Glossary & Frequently Asked Questions

What’s a Facebook Fan Page?
In Facebook’s own words, a Fan Page is ” a public profile that enables you to share your business and products with Facebook users. When your fans interact with your Facebook Page, stories linking to your Page can go to their friends via News Feed. As these friends interact with your Page, News Feed keeps driving word-of-mouth to a wider circle of friends.” It’s completely free to set up and operate a fan page even for commercial purposes!

Just to get an idea of different fan pages, have a look at these: Coca-Cola, Pringles, Nokia, Webropol.

How many people are on Facebook?
According to Facebook its users have on average 130 friends. The number of Facebook users amount to over 300 million spread world-wide. Every day more than 8 billion minutes are spent in Facebook. For more information, see the Facebook statistics page.

Thursday 15 October 2009

Create your own customer metrics easily

online survey softwareThanks to the computer age information has become so abundant that managers are having a hard time staying up to date and in focus on how the daily business is doing. That’s where metrics come into the picture. They provide a quick and reliable acid test to help us know where we are going and how fast we are getting there.

Deciding on which metrics to use, however, can be tricky. Textbook examples might prove a bit too theoretical. At the same time metrics based on gut feeling might be unreliable. A good approach is to set up customer metrics with the help of the customers themselves. In the following we discuss a very efficient way to create metrics that are both reliable and valid.


Coming up with your metrics

Say you want to have people rate their “customer experience” when they visited your store. Surely you couldn’t ask people to do so on a scale from 1 to 5, since it’s hard for people to understand the question and people would consider lots of different things when giving the rating. Needless to say it will result in low validity (the question isn’t measuring what it’s supposed to) and low reliability (the results will vary depending on who gives the answer). If you wanted to make a scale question with separate components (such as store cleanliness, customer service, product range, etc), which ones would you choose out of potentially millions of things?

Instead you should start out with a pilot survey intended to (now we’re using fancy research jargon) operationalize the concept. In plain terms it means that you try to find out which the things are that contribute to and make up the experience of visiting your shop. Once that’s clear, you can create a metric that’s measuring what it’s supposed to.


Setting up and fine-tuning the concept

Now you want to find out which things affect customer experience positively and negatively. The best thing to do this is to run a pilot study with two open-ended questions:

“When visiting our shop, what things did you find positive?”
“When visiting our shop, what things did you find negative?”

Do the pilot study and have people pour their hearts out. Run both questions on text mining software (such as that of Webropol) and find the biggest topics from both questions. There you have it – those are the things you should have your customers rate!

Say you get 10 things that are talked about a lot. Then you make a scale question where people are asked to rate these ten things. The sum of these will be the “customer experience” you were looking for in the first place. Then you can do the actual survey with this scale question.


Wait! There’s more than just the metric!

Once you’ve completed your pilot study you have actually got a lot of interesting information besides the metric. What you just did is that you:

a) Found out which things your customer experience is made up of
b) Found out which things add to or subtract from the experience (remember, you asked positive and negative things separately in the pilot study!)
c) Quantified your experience concept, i.e. you now have a numerical tool to use. This allows for studying customer experience trends over time, compare different customer segments, stores visited etc.
d) You have quantified the sub-components (e.g. product range) that contribute to the experience. You can also study these over time or between segments, stores etc.


For more information on text analytics and text mining, please contact us! Don't forget to visit our website!

Friday 2 October 2009

Facebook in a business context: Case KSBKids

We are delighted to announce our first guest writer on the Webropol blog: Malene Hansen Stanley from KSB Kids. Her contribution is based on her acclaimed presentation at the social media seminar arranged by the National Business 2 Business Centre at the University of Warwick in June 2009.



Social Media and Facebook
by Malene Hansen Stanley, KSBKids

We are all in different places in our “online” journey; some struggle with basic websites, some of us are confused by the vast options available and some have been swept away with social media fever. I, like many others are still not 100% sure how social media can add to the bottom line, but I do think the opportunities are undeniable.

For www.KSBKids.com we have focused on Facebook. We sell children’s clothes and our prime target market is mothers. Many of whom have Facebook accounts.

Facebook has more than 300 million registered members; it grows at a rate of 250,000 new members a day and is among the 4th most trafficked websites. The fastest growing segment of users is the +25 years, professionals, in the workforce, - known to be loyal and repeat customers. Some argue that FB holds the key to this segment! Additionally, 53% of FB users have kids.


The KSBKids approach
We use FB to build our online profile, strengthen our “digital footprint” and to create brand awareness. In the long term social media can positively affect a company’s brand, which strengthens a behaviour that ultimately leads to sales. Our objectives for using FB include;

  • Increase sales
  • Drive visitors to our website, fan page and blog
  • Get found by people searching for our product
  • Connect and engage with current and potential customers
  • Create a community around our business
  • Use FB to promote other content that we create, e.g. blog
  • Keep customers informed
  • Conduct market research e.g. polls

How to build your social media approach
Before deciding where to focus resources, you should identify meaningful communities, forums, etc. It is essential that you know where your customers spend time online, “fish where the fish are”. Don’t succumb to the temptation to “be hip” …. “I MUST be on Facebook” unless you have a strategic business rationale to accompany it! Consider aspects such as:

  • How it will FB affect your bottom line?
  • Do you offer a product that is relevant to its users?
  • Do you target your most active purchasers?
  • Can you positively influence WOM?
  • How can you create viral brand awareness?
  • Will it provide valuable market research/feedback that will result in more sales?

I always stress the importance of having a vision and a plan, but I do believe when using FB for business you have to adopt a trial and error approach. Have a strategy, but don’t wait until you have the perfect plan. Be transparent, honest and open with customers. They will appreciate it, but it does run counter to what we have been taught for decades … it defies our traditional idea of being professional.

As you create your vision and craft your message - listen to your community. Gather and digest customer ideas and comments, incorporate their intuitions into your thinking. This should not be a hardship duty, - your customers are your greatest ally!

You have to find your unique voice that sets your company apart and this can be a great challenge. Creating a FB fan page is simple, but getting it to work well takes time, dedication and planning. Don’t expect to create a page and then have a huge following instantaneously. Build good content, make it easy to share, promote it and over-time the community will grow. The more content you create and the more you engage with fans, the more people you will be able to reach.

Be visible, commit, stay active and come from a place of content, - not a place of marketing. Be prepared that social media is slow and steady - it is frustrating! However, avoiding experimenting with the social web is a greater risk than experimenting with it and failing!


Malene Hansen Stanley
www.ksbkids.com
info@ksbkids.com

The writer is the entrepreneur and a mother of two and owns KSB Kids. You can learn more about KSBKids on Facebook and Twitter.

Thursday 1 October 2009

Knowing your customers - why is it important?

Knowing your customers, why they buy from you and why they don’t is a tool Webropol works very well for! On this topic Webropol UK Country manager Mukesh Bassi was interviewed recently for web radio station BWA Radio. Click here to listen to the podcast at www.bwaradio.co.uk .

The 10-minute interview is on Programme Five, 18 minutes in to the program. Enjoy! (We also recommend the Business School dean after Mukesh who discusses the relation between profitability and customer service)


BWA Radio Programme 5 / September 24th 2009


Hosted by Peter Roper, contributors include:



Download the entire programme as a podcast


Wednesday 19 August 2009

Does academia benefit from online survey software? Part II

Just as we thought we had put together a comprehensive list of academic papers using data collected with Webropol, we got news of a new, interesting paper. This one was presented just a few weeks ago at the 17th European Conference on Information Systems held in Verona, Italy.

While the paper provides very useful findings for marketers of video games, it also shows many benefits of online surveys. While we won't go into the obvious benefits of easiness to respond, real-time access to reports, and collecting data directly in digital form, we will, however, discuss three other very central things. These are, in fact, things that don't at first seem so obvious.

1. Testing the survey: The researchers tested the survey on colleagues and a test group before it went live. It’s really easy to send out drafts for commenting and run a test once the questionnaire is complete. If you get suggestions and corrections, it’s really easy to do changes to the online survey form. You might even consider gathering the feedback using a form of its own, neatly collecting all answers in one place.

2. Doing step-wise research: During the first two data collection sessions, it was tested whether respondents categorized adjectives used by the researchers according to what theory suggested. Once this was confirmed, the remaining respondents did not need to categorize adjectives at all, perhaps increasing the response rate thanks to a shorter survey. Still, the researchers were able prove validity of the survey as a whole.

3. Using images: In this specific case cover pictures of real video games were shown to the respondents. Not only do images give a good impression, but they can also be used as part of the questions. As the saying goes, a picture is worth a thousand words. Just with a quick glance the respondent knows what’s the point of the question, rather than having to read a long description. Furthermore, the advantage of online surveys over paper forms is that there are no grainy black-and-white copies to look at – just sharp, digital images. (Or have you ever had a telephone interviewer describe you a picture in detail over the phone!)

In case you are interested in online survey software, please visit the Webropol website! The research paper titled ”The Hedonic and Utilitarian Value of Digital Games at Product Category Level” can be accessed here.

Thursday 25 June 2009

Does academia benefit from online survey software?

Online survey software is widely regarded as business-oriented solution. This misconception probably has its roots in the fact that in a business context, survey software can be used in far more ways than just for research. But misconceptions aside, online surveys are used quite widely in the world of academia, as well. Usually online surveys are for anything ranging from peer-reviewed journal articles to working papers and conference papers. And, naturally, many students use online surveys to collect data for their Master’s and Bachelor’s theses.

Now that we’ve established the academic use of online surveys, you might be interested in knowing what exact topics are surveyed. It might come as no surprise that surveys are used in almost any field of science. We put together a short list of academic papers that have used online surveys as their primary data source. Oh, and just as it happens, all of these researchers used Webropol to gather the data.


A selection of academic papers

  • External economies and strategic cooperation: structural equation modelling with Finnish data. World Review of Intermodal Transportation Research, Vol 2, No 4. Juntunen (2009) Link
  • Views on the international market for energy biomass in 2020: results from a scenario study. International Journal of Energy Sector Management, Vol 2, Issue 4. Heinimo, Ojanen & Kassi (2008) Link
  • Good Sources of Weak Signals: A Global Study of Where Futurists Look For Weak Signals. Journal of Futures Studies, May. Hiltunen (2008) Link
  • Outreach and graduate programme in clinical dentistry. Proceedings of 34th annual Meeting of the Association for Dental Education in Europe. Le Bell & Vinkka-Puhakka (2008) Link
  • Searching for e-mentoring practices for SME staff development. Services Business, Vol 3, No 2. Leppisaari & Tenhunen (2008) Link
  • Link between contractually integrated retail entrepreneurs' working experience and their information gathering and interpreting styles. Information Research, Vol 13, No 4. Lindblom & Olkkonen (2008) Link
  • Market-Sensing Capability and Business Performance of Retail Entrepreneurs. Contemporary Management Research, Vol 4, No 3. Lindblom, Olkkonen, Mitronen & Kajalo (2008) Link
  • SMS-based human-hosted interactive tv in Finland. ACM International Conference Proceeding Series, Vol. 291. Tuomi (2008) Link
  • Future images of meat consumption in 2030. Futures, Vol 41, Issue 5. Vinnari & Tapio (2008) Link
  • Mobile learning – a new paradigm shift in distance education? Working papers, Athabasca University. Zawacki-Richter, Brown & Delport (2007a) Link
  • Factors that may contribute to the establishment of mobile learning in institutions–Results from a survey. International Journal: Interactive Mobile Technologies, Issue 1. Zawacki-Richter, Brown & Delport (2007b) Link
  • Organizational Measures Taken against Workplace Bullying: The Case of Finnish Municipalities. Working Papers 521, Hanken School of Economics. Salin (2006) Link


Phew. That was quite some list, wasn’t it? And that wasn’t even all – we just picked a set of twelwe for you to have a look at.

At this point it might come as no surprise that Webropol is quite popular within academia. In fact, our reference clients include Hanken School of Economics, Helsinki School of Economics, The Sibelius Academy, University of Gothenburg, and the University of Helsinki, just to name a few.

So to answer the question we asked at the beginning, does academia benefit from online survey software, we’re more than certain to say: yes it does.

Thursday 4 June 2009

Surveys and Social Media: Crowdsourcing made easy

Social media allows for an informal dialogue between companies and consumers. But perhaps the most interesting thing is what Forrester Research calls the ”Groundswell”. In essence, it’s about understanding how consumer masses are shaping both society and business – and how that force can be harnessed in marketing. One application of the Groundswell is crowdsourcing, where consumers are engaged in innovating, designing or even creating products and brands.

One key area of crowdsourcing is getting input, feedback, and suggestions from consumers on a large scale. When done in a planned manner, it can be very effective. In the UK, Walker’s got over 1,2 million suggestions when they asked people to come up with new flavors for their crisps. From a marketer’s perspective the value of that information cannot be measured in money – Walker’s had 1,2 million people telling them what kind of products they would like to buy!

On a similar note, NASA held a nation-wide student contest to name its next Mars rover. From over 9000 suggestions, the NASA panel chose the suggestion of a 12-year old, aptly naming the rover ”Curiosity”.

So there’s clearly a power in big crowds. But what if your company isn’t big enough to reach the attention of nine thousand people – let alone millions? And what if your budget isn’t big enought to run ads in every media to get everybody’s attention? Luckily, social media provides you with a very cost effective solution to reach your loyal customers and a fans.


Here’s four ways to start

ONE: Start Twittering
There is a huge potential in Twitter. Britney Spears, for example, has over 1,6 million people following her Twitter profile. If you think that Twitter is only for individuals, and not organisations,you need to check out the Social Brand Index. You’d be surprised how many companies, government organisations, NGOs and other organisations are twittering! Micro-blogging, as it is called, is a great way to invite people to give feedback and suggestions for just about anything. Just post a link to your survey on your Twitter profile and wait for hundreds or thousands of people to respond!

TWO: Find Fans on Facebook
There’s plenty of other social networking sites, but Facebook is perhaps the one best suited for consumer contacts. Facebook also provides companies with a possibility to engage in a dialog with consumers directly, something that previously might not have been possible. Such a case is Coca-Cola,which has almost 3,5 million people signed up as fans on Facebook. Imagine having those brand-loyal enthusiasts respond to a survey on new beverage flavors, for example. Even with a response rate of just 10%, it would amount to 350,000 responses!

But there’s more to Facebook than fan pages. If your company doesn’t have a fansite of its own, paid ads are a sure way to reach people. Via Facebook you are able to target users based on several factors, such as geographic location, age, gender, keywords. They keyword kan relate to just about anything, ranging from music taste to job title.

It’s really easy to get started with Facebook advertising. Just create an ad with a few clicks (and pay as low as $0.20 - $0.40 per ad click) and have people respond to your survey. Make sure you have an advanced survey tool, because that will eliminate the need for a separate campaign site –just make the survey look snazzy and have the clicks directed straight to the survey form.

THREE: Spread Virally by Social Bookmarks
Naturally, there is always the possibility for social bookmarking. If the survey is interesting enough, you can add it on services such as Digg, Technorati and Delicious for free. People actively browse for interesting topics on the aforementioned sites, and when they find an interesting topic, they’ll bookmark it. Then the friends of those people see the topic and bookmark it and quickly there’s an avalanche of people building up.

FOUR: Set up a community
There are several free solutions available that can be used to create online communities, such as Ning. Naturally, other commercial options are available as well.

Genelec, the manufacturer of award-winning audio monitors for professional and home use, recently set up its own community. It now has almost 800 active audiophiles talking and sharing stories about Genelec’s products. For a company that previously would have had little direct contact with its fans, having a community opens a whole new way to get feedback and engage the fans in an active dialogue. Here, too, structured surveys could bring valuable insight into the minds of people who like and buy professional audio equipment.


How to manage the information collected?

We’ve talked a lot about different ways to tap into huge crowds online. But connecting with almost the entire world is only step one. You’ve only passed the vital bottleneck of access, but you still have to deal with perhaps the most demanding part. That’s collecting and structuring the information people give you. Do you want people to send you e-mail, type their ideas in comment fields, or even send you snail mail? How do you think Walker’s would have managed if all 1,2 million product suggestions would have come in on the back of post cards?

A good way to do crowdsourcing easily is to use a survey tool. Firstly, it solves the problem of collecting data. Secondly, it helps you collect information in a structured and standardized way. Instead of having thousands of people pouring their hearts in free, unstructured way, you can have information gathered in different categories. You are also able to take a quantitative approach to surveys, which means that you have people rate different things on scales.

What kind of tool should you be using? For starters, be sure to use a standalone survey tool . It is not restricted to any specific platform, which means you can use it in any social media you like. A second criteria you should take into consideration is flexibility. You might want to invite respondents on your opt-in mailing list as well, so be sure to use a survey tool that manages the use of several channels – and is able to show the different channels on your reports.

Oh, and don’t forget – it might come in handy to have a survey tool that allows for exporting data into statistical software, such as SPSS and SAS. This allows for the serious number-crunchers of you to make just about any deep statistical analysis of the data set.


For more information on Webropol, visit our website!

Welcome to At Your Surveys!

Hello and welcome to our brand new blog!

Webropol is an online solution for conducting surveys, gathering data, managing feedback, and reporting data. Last year 30 000 users in 2000 organisations conducted surveys and gathered information in 17 languages exceeding 5 million responses. For more information, see our website!

The aim of this blog is to present interesting business cases, share best practices and generally talk about how you can make great decisions by using survey tools or an advanced information gathering tool, such as Webropol.

Welcome aboard!